Team AI-sharing policy

Built for small teams, agencies, consultancies, and support groups adopting AI tools

Turn “be careful with AI” into a workflow your team can repeat.

Give up to 10 internal users one local text-cleaning tool, an editable AI-sharing policy, rollout guidance, and a clear review step—without sending source text to another cloud service.

Use the free local redactor →Open the 12-point checklist

Up to 10 internal usersEditable policy templateLocal browser workflow14 days of async support

WHY

Useful context can carry unsafe details.

General reminders are hard to apply under time pressure. People need to know what may be shared, which identifiers require removal, where approved tools fit, and who reviews unusual cases. A short written policy works better when it is paired with the same local preparation workflow for everyone.

A small step before the share.

CleanShare is a preparation aid. Review the result before you paste, upload, or send it.

Define the boundary

Choose which text may enter an AI tool, which material stays prohibited, and when a person must review or escalate the request.

List team-specific terms

Document client names, internal hosts, project labels, ticket formats, and other exact terms that generic PII patterns cannot infer.

Prepare text locally

Use the same browser-based rules to replace common identifiers and exact internal terms before anything is pasted into an AI service.

Review and improve

Have each user check the cleaned result, record only process-level lessons, and update the shared rule guidance when a new pattern appears.

Preserve meaning. Replace identity.

These examples are synthetic. Consistent placeholders keep the task understandable.

Before 1Ask the AI to summarize the Northstar renewal for jordan@example.com.

AfterAsk the AI to summarize the [CUSTOM_1] renewal for [EMAIL_1].

Before 2Ticket ACME-4821 reports api_prod_Q7m2V9kL4xP8 on 192.168.10.24.

AfterTicket [CUSTOM_1] reports [SECRET_1] on [IP_1].

Move from ad hoc reminders to one repeatable team workflow.

The $129 Team Toolkit includes the standalone CleanShare app for up to 10 internal users, a team license, rollout guide, editable AI-sharing policy template, rule-building worksheet, and 14 days of asynchronous buyer support. The $79 service can tailor a rule pack from synthetic examples only.

FreePaste-and-redact demoNo signup · up to 4,000 characters →$29CleanShare ProLocal files, batches, rule packs, commercial-use license →$129Team Toolkit10 users, rollout guide, editable policy, async support →$79Custom workflow serviceAsynchronous setup using synthetic examples only →

FAQ

Clear limits, not security theater.

Does the template guarantee compliance with privacy or AI regulations?

No. It is an operational starting point, not legal advice, certification, or a substitute for review by your organization's legal, privacy, security, or compliance owners.

Must we send real client text to receive support?

No. Support and custom-rule work use synthetic examples only. Do not send real secrets, personal data, client material, or production logs.

Does the Team Toolkit include a cloud dashboard or employee monitoring?

No. CleanShare is a local browser workflow. The toolkit contains the standalone app and editable documents; it does not collect employee text, usage analytics, or monitoring data.

Can more than 10 people use the team license?

The listed Team Toolkit covers up to 10 internal users. Larger licensing needs should be discussed before purchase so the scope and price are explicit.